Remote Online Notarization

What is Remote Online Notarization (RON)?

Remote online notarization (RON) refers to the process of having a state-licensed notary public notarize a document remotely through the use of electronic signature, identity verification, audio-visual and electronic notarial technologies. This process is normally conducted via an online video chat software, following a prior identification verification of the signee.


Is a Remote Online Notarization Legal?

RON legislation is becoming increasingly common across the United States, with the Commonwealth of Virginia became the first state to issue permit online notarization in 2011, and Montana then issuing legislation on the matter in 2015. As of today, over 35 other states have passed RON legislation, while nearly all others have permitted notaries to perform RON acts.

More so, when a RON has been properly executed, the remotely notarized document typically has the same legal effect as a paper-based, physically notarized document, and therefore should be recognized anywhere in the U.S. as a valid legal document.


Which types of documents can I notarize using RON?

The breadth of documents that can be notarized via RON is wide-ranging, but is most frequently used for the insurance, legal, financial and government sectors. Below we have included a few of the most common instances:


  • Affidavits and motions: Affidavits, are among the most frequently notarized documents in litigation, alongside motions, or written requests from the court to make a legal ruling.

  • Power of attorney: Instating a power of attorney, or a person who can act on behalf of another person, also requires notarization.

  • Deeds: Legal documents that transfer ownership of real property from one person or entity to another must also be notarized.

  • Quitclaim deeds: Transferring a public or private property to a grantee requires a signed and notarized quitclaim deed.

  • Notarized child custody agreement: This agreement explains how an individual and their former partner will co-parent their children and must be notarized, along with other use cases in family court and child welfare.


RON for Document Translation

When you need a translation of a document that will be used outside of the US for official matters, such as presenting it before the Embassy of a foreign country, officials will often ask for an official translation. What does that mean exactly? Usually, this implies that the translation will be need to be done by a professional translator or translation company, who will swear to the accuracy of the translation before a notary. In some cases as well, following notarization, the document will then need to be Apostilled.


Idiomatic has the capacity to provide notarized and Apostilled document translations in over 100 languages, all in one convenient location. From start to finish, the entire service is organized and managed by Idiomatic USA, cutting out third parties, and in turn, reducing overall costs to the client.


How Can I Request a Remote Online Notarization?

Thanks to our strategic partnerships with leaders in the industry, Idiomatic USA is now able to offer Remote Online Notarization and Apostille services to our clients across the country and the world. When offering any additional service, we make sure that it embodies the Idiomatic ethos of transparency, confidentiality, fair pricing and stellar customer services.


Does Idiomatic USA Provide Apostilles as Well?

The short answer is yes! We are a proud document channeler for document legalization. Read more about Apostilles and translations.

Please get in touch with Idiomatic here to request a notarization of your documents.